Dear Chamber Members,

As discussed at the General Meeting yesterday, below please find the motion for a by-law amendment that is to be voted upon at next month’s AGM.

Chamber President, Kelly Kramer, motions for the below by-law amendments, which are to amend the Associate Member requirement to allow it to be free, to include up to six, but no fewer than three Directors to the Clearview Chamber of Commerce and to require that all Directors and Officers sign the Chamber’s Oath of Office and Confidentiality Agreement upon election.

To reference the Chamber’s original by-laws, please find them on our website here: https://clearviewchamber.com/ChamberBy-Law. Please note there was an amendment to the by-laws made in 2013 that is not located on our website. The relevant information in that amendment that pertains to this proposed change is, “Board terms [are] three years with staggered entry. One director’s term ends at each AGM.”  Please see the proposed change below.


BY-LAW AMENDMENTS:

ARTICLE 4 - MEMBERS
Associate Member – 4.03
Any reputable natural person, Associations, Corporations, Societies, Partnerships or Estates directly or indirectly engaged or interested in trade, commerce or the economic and social welfare of the District shall be eligible to apply for free membership in the Chamber as an Associate Member.

Rationale – To make it easier for parties interested in helping the Chamber on a committee or with events.
 
ARTICLE 6 - DIRECTORS
Number – 6.01
Until changed by by-law, the number of Director of the Chamber to be elected by the Members shall be up to six but no fewer than three.

Rationale – As the chamber grows this will allow for more representation of directors from other towns within Clearview.

Qualification – 6.03
STRIKE: Only one Director may simultaneously hold a position as an Officer. In the event a second Officer is elected to the Board, said officer shall relinquish the post of Officer and the Membership will fill the vacant post.

Rationale – A Director should not also be allowed to also be an Officer at the same time.

Election and Term – 6.04
The election of Directors shall take place at each Annual General Meeting of Members in rotation as follows, and upon the expiration of their respective term of office, shall retire, but shall be eligible for re-election:

• One Director shall be elected to hold office for a term of three two years from the date of their election;
• One Director shall be elected to hold office for a term of three two from the date of their election;
• One Director shall be elected to hold office for a term of three two from the date of their election;
• NEW: One Director shall be elected to hold office for a term of two from the date of their election;
• NEW: One Director shall be elected to hold office for a term of two from the date of their election;
• NEW: One Director shall be elected to hold office for a term of two from the date of their election;

At each Annual General Meeting, a minimum of three Directors shall be elected to replace the retiring Directors. If Directors are elected by acclamation, or in the case of a tie in the number of votes, the Director will be determined by drawing lots.

A new Director’s term will begin from the date of their election at the AGM.  If a new Director fills a vacancy left by a previous Director with an incomplete term, they will not complete the term but rather, begin a new term.

Directors may hold office for a maximum of three terms (6 years) before standing down for at least one year.

NEW: Upon election, all Directors must agree to sign and comply with the Oath of Office and Confidentiality Agreement that outlines the moral responsibilities of the Director position.

Rationale – A shorter Director term (three years to two years) will be more attractive for members interested in a Directorship. Beginning a Director’s term from the date of their election if they are replacing a vacancy left by a previous Director allows for ease of tracking and recording. Signing the Oath of Office binds them to compliance of the position.
 
ARTICLE 9 - OFFICERS
Term of Office and Remuneration – 9.03
The officers of the Chamber shall be a President, a Vice-President, a Secretary and a Treasurer and such other officers as the Board may from time to time determine. Any two (2) or more of the said offices may be held by the same person except the offices of President and Vice-President. The Board may from time to time appoint such other officers and agents as it shall deem necessary, who shall have such authority and shall perform such duties as may from time to time be determined by the Board.

NEW: Upon election, all Officers must agree to sign and comply with the Oath of Office and Confidentiality Agreement that outlines the moral responsibilities of the officer’s position.

Rationale – Signing the Oath of Office binds them to compliance of the position.
View All Newsletters & Press Releases »